I-9

Form I-9 With Background Information Group

At Background Information Group, we seek to provide simple, streamlined solutions to some of the most time consuming managerial tasks. One of the most important tasks that must be completed before any individual can begin to work for your company is completing Form I-9. 

 

Failure to comply with Form I-9 regulations can result in criminal penalties or civil fines. For this reason, it is important to make sure that you are up-to-date on the latest Form I-9 completion and storage guidelines. Our team of experts provides professional guidance and management, ensuring that each employee on your payroll successfully completes their Form I-9.

What is Form I-9?

Form I-9 is a form that each employee in the United States must complete to verify that they are eligible to work. This form is regulated by the U.S. Citizenship and Immigration Services (USCIS). Once the individual has completed the Employment Eligibility Verification, an employer must retain this documentation for the duration of their employment.

 

Depending on the size of your organization, this can be quite a task! Background Information Group provides online Form I-9 filing and storage services for any industry. This service provides you with the peace of mind that each form is filled out properly. Easy online access is provided, allowing you to perform self-audits when necessary.

Failure to Comply With Form I-9 Regulations 

As an employer and business owner, it is important to understand the penalties you could face if you fail to comply with Form I-9 regulations. While Form I-9 is used to verify an individual’s eligibility for employment, it can not be used to discriminate against an individual’s nation of origin, citizenship, or immigration status.

 

It is also against USCIS regulations to request additional documentation to verify the eligibility of an individual. The greatest violation of Form I-9 is to knowingly hire or recruit employees who are not eligible for employment within the United States.

 

Failing to comply with these regulations could result in financial penalties, civil fines, or criminal penalties if it is a repeated behavior. Discriminating against an individual because of the information found through Form I-9 could also result in penalties including financial restitution to the individual discriminated against.

Exceptions to Form I-9

As a general rule, any individual who is accepting employment in the United States must complete a Form I-9 no later than one day after their first day on the job. There are, however, a few situations in which an individual is exempt.

 

You are not required to complete or retain a Form I-9 for the following individuals:

  • Individuals who are employed within a private home on an irregular basis.
  • Individuals who are not physically working in the United States.
  • Independent contractors.
  • Individuals working for a staffing agency.

There are also special guidelines in place for employees who fall into specific categories such as minors, individuals with disabilities, foreign students, and more. Unless your employee falls within one of these categories, they will need to complete a Form I-9, no matter the size or structure of your organization. 

 

Our knowledgeable team can provide you with guidance on how to navigate the hiring process if your new employee falls under one of the exceptions listed above.

Electronic Form I-9

As technology continues to advance, we find ourselves transitioning to electronic systems. Form I-9 can be quickly and easily completed using our online platform. The greatest benefit of implementing electronic I-9s is that they are conveniently stored online. This eliminates the need for bulky paper storage and organization systems.

 

Additionally, using online systems such as this during your hiring process will allow your new employee to start on the job in a more timely manner. This benefits the productivity of your business while allowing you to focus on other, more important tasks within your organization.

How We Help

Although Form I-9 may just seem like another form to have a new hire complete before their first day, it is actually one of the most important steps for employers to complete. At Background Information Group, we provide business owners and employers with easy, streamlined Form I-9 submissions.

 

This service verifies that the information included in the form is correct and complete before it is submitted. Identifying possible errors in the form can prevent unnecessary delays in employment and mitigate the possibility of costly fines for unintentional mistakes. 

 

Our team is dedicated to speed and accuracy. Because of this, we are always looking for ways to improve the Form I-9 submission and storage process for the benefit of both you and your employees. Traditionally a time-consuming process requiring the individual to complete the form in person, Form I-9s can now be easily submitted through a secure online platform. 

 

Background Information Group is proud to partner with a wide range of industries from transportation to healthcare, and everything in between. Our streamlined systems alleviate the stress of the onboarding process for new employees, providing your business with value. Contact our team today for more information on implementing our Form I-9 verification services.

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